01Level 1
Storekeeper
Raises it at their own location.
- Raises requests
- Records what is received
- Does transfers
New requestTheir location only
Raised byStorekeeper
NextManager approval
4.9/5.0from top inventory companies
Every supply, every location, total visibility.
InVen3 brings stock, expiry, approvals and invoices into one place, so every person on your team sees what matters to them.
- One place for every supply
- A view for each role
- Pay only for what you receive
Which location has the stock right now? What's about to expire? And who approved that order?
In most businesses that handle inventory, the answers are scattered across spreadsheets, emails, and paper forms. InVen3 puts them all in one place.
Why InVen3
Stop chasing answers across files and inboxes
The same supplies, locations and approvals, finally in one system.
Without InVen3
Information lives in too many places.
With InVen3
One system, a view for each person.
Visibility
No single view of which location holds what
Visibility
Every supply at every location in one view
Expiry
Expiry dates tracked by hand
Expiry
What's about to expire, surfaced soonest first
Approvals
Approvals buried in email threads
Approvals
Every order approved and recorded
Payments
Invoices paid without checking what arrived
Payments
Every invoice checked against the order and delivery
Same supplies, same locations, same approvals. Finally in one place, with a view built for each person.
See the platform
Industries
Built for any business that holds inventory
If you keep supplies in more than one place and need to know who ordered, approved and received them, InVen3 fits.
Healthcare
Medicines, vaccines and supplies, with expiry dates front and center.
Pharmacies
Batches, expiry and reorders across every branch.
Warehouses
Stock moving between bins, sites and carriers, always accounted for.
Retail
Every store and stockroom on one view, so you reorder before the shelf is empty.
Food & beverage
Perishables, batch dates and deliveries checked in at the door.
Manufacturing
Raw materials and parts, with orders approved before they go out.
Construction
Materials and tools across sites, with deliveries checked against orders.
Hospitality
Kitchens, bars and housekeeping stores for every property.
Don't see your industry? InVen3 works for any inventory business, whatever you stock.
Explore all industries
The platform
One system from request to payment
Four connected parts that replace the spreadsheets, emails and paper forms.
Every supply, at every location.
Know what you have, where it is, and what needs attention, without opening a single spreadsheet.
About inventory- Stock levels at every location
- Out, critical and running low, most urgent first
- Expiring lots and inspections
The right approvals, before anything goes out.
Requests move through manager and director approval. Nothing is executed until the director signs off.
About approvals- Queue of every order and where it waits
- Manager approval never releases an order
- Approval trail: who, which level, when
Pay only for what you received.
Each invoice is checked against the purchase order and the delivery before it can be paid.
About invoices- Deliveries recorded against the order
- Mismatches block payment, with the reason
- Partial billing: matched vs blocked
Usage and spend, always up to date.
Usage and spend are tracked as you work, so decisions do not wait for a month-end report.
About reports- Items used and value received per week
- Most used, least used, usage by location
- Spend by month, site and supplier
Approvals & access
Different levels. Different authority.
Not everyone can do everything. Each role has its own access and its own say in an order.
02Level 2
Operations manager
Sees every location and approves first.
- Every location in one view
- Manager-level approval
- Moves stock between sites
Approval queueAll locations
Manager approvalGiven
ExecutionBlocked
03Level 3
Director
Gives the final approval.
- Final approval on every order
- Manager-only approval stays blocked
- Director approval unlocks execution
Final approvalDirector
Manager approvalGiven
Director approvalUnlocks execution
04Payments
Finance
Pays only what was received.
- Invoice checked against the PO and the receipt
- Sees why a payment is blocked
- Matched and blocked amounts shown apart
Invoice checkExample
Billed60
Received25
Not received35 blocked
How it works
Order to payment, step by step
Every step is recorded, so nothing depends on someone's inbox.
01
Request
Storekeeper raises it
A storekeeper asks for supplies for their location.
04
Receiving
Record the delivery
The delivery is recorded against the order.
02
Review
Manager approval
The operations manager reviews and approves. The order still can't be sent.
05
Payment
Match & pay
The invoice is checked against the order and the delivery. Match, and it's ready to pay.
03
Approval
Director approval
The director gives the final approval. Only then can the order go to the supplier.
Roles
Everyone sees what matters to them
Each person signs in to a view built for their job. Pick a role to see what it includes.
Storekeeper
Sees only their own location, with the most urgent items first, so there's nothing else to sort through.
What they see
- Out of stock, critical and running low at their location
- The value of stock on hand there
- What's expiring in the next 30 days
- Most used items and usage at their location
Operations manager
Sees every location at a glance and approves requests, so problems are spotted before they become shortages.
What they see
- What's out of stock, and what's running low, most urgent first
- Which inspection failed, and when the next is due
- Open orders, and how many still need the director
- Items used and value received per week, by location
Director
Sees what's waiting on them, and gives the final approval. No order goes out without it.
What they see
- Orders to approve, invoices to decide and lots to review
- Spend, stock on hand, compliance and service risk
- Spend by month and by site
- How much depends on each supplier
Finance
Sees why a payment is blocked. Each invoice is checked against the order and what actually arrived.
What they see
- Every invoice with its order and delivery
- Blocked, ready, partly approved and released
- The reason a payment is blocked
- Matched amounts apart from blocked amounts
Invoice matching
Pay only for what you received
Every invoice is checked against what was ordered and what actually arrived. Here's how a mismatch looks.
- Match
All three agree
The invoice is released for payment.
- Differ
Anything differs
Payment is blocked and finance sees exactly why.
- Partial
Part of it matches
The matched amount is shown apart from the blocked amount, so you pay for what you received.
Invoice checkExample
- Billed
- 60 On the supplier's invoice
- Received
- 25 Recorded on the delivery
- Not received
- 35 Billed but never delivered
25 matched35 blocked
ResultPayment blocked
Held for the 35 not received. Finance sees why.
Features
Total visibility, built in
Everything you need to know about every supply, in every location.
Stock by location
Know which location has each supply right now.
Expiry tracking
See which lots expire in the next 30 days.
Out of stock & low stock
Out, critical and running low, most urgent first.
Inspections
See which inspection failed, and where.
Approval trail
Who approved that order, at which level, and when.
Access by role
Each person signs in and sees only what their job needs.
Transfers
Move stock between locations and keep both records right.
Suppliers
See how much of your spend depends on each supplier.
Usage & spend reports
Items used, value received, and spend by month and site.
Blog
Notes on inventory, approvals and invoices
Short reads on running supplies across more than one location.
Which industries is InVen3 for?
Any business that holds inventory in one or more places, from healthcare and pharmacies to warehouses, retail, food and beverage, manufacturing, construction and hospitality.
Who sees what?
Each person signs in and sees what matters to them. A storekeeper sees only their own location, the operations manager sees every location, the director sees what is waiting on their approval, and finance sees why a payment is blocked. Each role also has access to different areas of the system.
Can an order go out without approval?
No. Manager approval is recorded, but an order can't be executed until the director has also approved it. Every approval is kept in an approval trail.
Can a storekeeper see other locations?
No. A storekeeper sees only their own location. The operations manager and the director see across locations.
How are invoices checked?
Each invoice is compared with the purchase order and what actually arrived. If they don't agree, the payment is blocked and finance can see the reason, so you only pay for what you received.
What does InVen3 replace?
The spreadsheets, emails and paper forms where supply information is scattered today.
Can I see all my locations in one place?
Yes. The operations manager sees every location at a glance: what's out of stock, what's running low, and which inspection failed.
How do I get started?
Request a demo and we will walk through InVen3 with your team and your locations.
Every supply, every location, total visibility.
See how InVen3 gives each person on your team the view they need.
Request a demo